1. Registration fees
All participants must pay the registration fee prior to arrival at the symposium. Participants are also advised to have a copy of their payment slip when going to the registration desk at the symposium just in case they are requested to show proof of the payment on their arrival.
2. Cancellation Policy
Registration cancellations must be notified in writing by email to the SACPM 2023 secretary, Thereza Botha (Email: thereza@technoscene.co.za).
Cancellations received before or on 15 February 2023 will be levied a 50% cancellation fee. Cancellations made after 15 February 2023 will be subject to a 100% cancellation fee.
Participants must make sure they receive an acknowledgement of their cancellation from the conference secretariat. Only this will confirm that their request has been received and processed.
3. Liability
The Organising Committee of SACPM 2023 reserves the right to amend any part of the Conference programme if required, at any time.
The Organising Committee of SACPM 2023 and the conference organiser will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the conference or related events.
In the event of industrial disruption or other unforeseen circumstances, the Organising Committee of SACPM 2023 and the conference organiser accept no responsibility for loss of monies incurred by delegates.
Delegates should make their own arrangements with respect to personal insurance, along with travel insurance.
4. Personal Insurance
The Organising Committee of SACPM 2023 and the conference organiser cannot be held responsible for healthcare, dental and ambulance services during its symposiums or events. We strongly recommend that participants take out comprehensive medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes. Therefore, Organising Committee of SACPM 2023 and the conference organiser accept no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising.
5. Privacy Legislation
In registering for SACPM 2023 relevant details will be incorporated into a participant list for the benefit of all delegates. Normally this information would be: name, surname, institution, country and email address. These details may also be available to parties directly related to the conference including the venues and accommodation providers. The Organising Committee may use these details to inform current participants of conference updates or future conferences via email. Participants are responsible for advising the Organising Committee if they do not wish to have their email addresses included in the conference participant list.
6. Change to virtual event
Should it become impossible to have a physical meeting due to an unforeseen occurrence such as a pandemic, we will transition to an online platform. In either case, we will request refunds from service providers and return the amounts we succeed in recuperating pro-rata to delegates.
