Inkaba yeAfrica Workshop 9 - 2012

Uploading of files

Before any files can be uploaded, an abstract summary must be submitted online and be accepted by the reviewers.

You must then add numerous documents / files:

• Please submit TIMELY and in the FILENAME FORMAT as indicated please:
• Save the files on your computer with the CORRECT NAMING format BEFORE you upload it. Once uploaded, if you need to modify any filename, be sure to remove the previous version and re-upload the correct version.
• Please note the filename and EXTENSION (as listed below) to make sure you upload the correct file type. Bio and Abstract files are required as MS Word Documents (.doc / .docx). This enables us to correctly format the Abstract Book!

1. Passport scan, before 10 October, filename Passport_SURNAME_INITIALS.[jpg/pdf/png] and Update your Registration to show this
2. Short Biography of yourself, before 10 October, filename Bio_SURNAME_INITIALS.doc (template)
3. Abstract Paper, before 19 October, filename Abstract_ABSNR_SURNAME.doc (template)  (ABSNR is the Contribution ID or Abstract ID, they are the same) Abstract files have already been processed for abstract book.
4. VISA scan, before 10 November, filename Visa_SURNAME_INITIALS.[jpg/pdf/png] and Update your Registration to show this
5. Oral Presentation (if applicable) before 20 November, filename Oral_ABSNR_SURNAME.[ppt/pptx/pdf] (template)
6. Poster Presentation (if applicable) before 20 November, filename Poster_ABSNR_SURNAME.[ppt/pptx/pdf]

NB: Once uploaded, if you need to modify any file, be sure to remove the previous version.

Procedure to upload:

• Login to the WS9 Indico system. Browse to My Conference --> My Contributions at: http://indico.saip.org.za/myconference.py?confId=27
• Choose for which abstract / contribution (if you submitted more than one) you would like to upload. If you have more than one contribution, the Bio, Passport and Visa files need only be uploaded with the first abstract / contribution.
• Browse to near the bottom of the page and choose Add Material.
• SWITCH OFF Convert to PDF option
• Choose the relevant file on your PC (via the Browse button) and also
• Select Material Type as (Passport / Bio / Abstract / Oral / Poster). If the correct Material Type category does not exist, click Other and Add the name (Bio, Passport etc)
• Click Add Resource.       
• NB: SWITCH OFF Convert to PDF option